SPHHP Bylaws

Preamble

The School of Public Health and Health Professions (hereafter referred to as the "School") affirms its commitment to collegiality as the most effective basis upon which to manage its affairs and to maintain excellence in its trifold mission of teaching, research, and professional service. The Bylaws of the School should be interpreted in this light.

At the same time, the Faculty acknowledges that the School, its administrative officers, and its faculty are subject to rules of law and social policies which impinge on the principles of collegiality. These Bylaws are to be interpreted in such a manner as to be consistent with applicable law while at the same time giving the greatest possible weight to the faculty commitment to sharing with their colleagues in administrative office, the burdens and benefits of cooperative management and development of the School.

It is the intention of the Faculty of the School that this preamble be a part of its Bylaws.

Article I. Application

  1. Provisions of these Bylaws, several and in toto, are applicable when not in conflict with the Policies of the Board of Trustees, State University of New York, the Ordinances of the State University of New York at Buffalo, or the Bylaws of the Voting Faculty of the State University of New York at Buffalo.
  2. Definitions used in the Policies of the Board of trustees, State University of New York, apply to terms used in these Bylaws, unless otherwise specified.

Article II. Definitions

  1. Unless otherwise specified, the terms listed below shall be used in these bylaws, or in other Articles of faculty governance promulgated pursuant to these bylaws, with the meanings ascribed in this Article.
    1. "Board of Trustees." The Board of Trustees of State University of New York.
    2. "Chancellor." The Chancellor of State University of New York.
    3. "University." State University of New York at Buffalo.
    4. "University Council." The Council of the University as provided for by Section 356 of the New York Education Law.
    5. "President." The chief administrative officer of the State University of New York at Buffalo.
    6. "Provost." The chief academic officer of the State University of New York at Buffalo.
    7. "Dean." The Dean of the School of Public Health and Health Professions at the State University of New York at Buffalo.
    8. "Professional staff." All persons occupying positions designated by the Chancellor as being in the unclassified service, in accord with Policies of the Board of Trustees.
    9. "Academic staff." Members of the staff having academic rank or qualified academic rank, as specified in the policies of the Board of Trustees.
    10. "Non-teaching Professional staff." Members of the professional staff who do not have academic rank or qualified academic rank.
    11. "Academic rank." Rank held by those members of the professional staff having the titles of professor, associate professor, assistant professor, and instructor, and including geographic full-time faculty members having such titles. A geographic full-time faculty member is a person serving on the faculty of a medical center who is not employed on a full-time basis for the purpose of fixing compensation payable by the State but all of whose professional services and activities are conducted at the medical center or its affiliated hospitals and are available to the State on a full-time basis for clinical and instructional purposes in accord with the Policies of the Board of Trustees.
    12. "Qualified academic rank." Rank held by those members of the academic staff having the title of lecturer, or titles of academic rank preceded by the designations "research", "clinical" or "visiting" or other similar designations, in accord with the Policies of the Board of Trustees.
    13. "Voting Faculty." All voting faculty of the School as specified in Article III, Paragraph 1, of these Bylaws.

Article III. Membership of the Voting Faculty

  1. The membership of the voting Faculty shall consist of the following:
    1. The Dean of the School of Public Health and Health Professions;
    2. Faculty members with unqualified (tenured or tenure-track) appointments of at least 50 percent FTE in the School are considered members of the SPHHP voting faculty. Faculty members with qualified (non-tenure track; i.e. Clinical or Research) appointments of at least 50 percent FTE who have consecutive appointments extending over more than one academic year are considered members of the SPHHP voting faculty. Faculty members of the School who are enrolled in a degree program or courses to be credited toward a degree program at the State University of New York at Buffalo shall not be considered as members of the Voting Faculty

Article IV. Meetings

  1. There shall be an annual meeting of the Voting Faculty. The agenda of this meeting shall include a report by the Dean on the state of the School. Chairs of active standing committees will be given the opportunity to present the affairs of said committees as appropriate.
    1. Written notice of the annual meeting shall be sent to all Voting Faculty at least ten (10) calendar days (exclusive of official University recesses) before the meeting.
    2. Special meetings of the Voting Faculty may be called at any time by the Dean or upon a petition of at least twenty percent (20%) of the membership of the Voting Faculty. A petition for a special meeting shall be in writing, signed by each of the petitioning faculty, and shall be delivered to the Dean. A petition for a special meeting shall set forth matters to be presented at the special meeting. Unless the petition for a special meeting stipulates a later date, such special meeting shall occur not later than fifteen (15) days (exclusive of official University recesses) after the petition is received by the Dean.
    3. Written notice of a special meeting shall be sent to all Voting Faculty at least ten (10) calendar days (exclusive of University recesses) before the special meeting, unless in the judgment of the Dean, it is necessary to convene the special meeting on short notice. The written notice to each Voting Faculty member shall contain the agenda for the meeting.
    4. Fifty percent (50%) of the membership of the Voting Faculty shall constitute a quorum for any meeting of the Voting Faculty.
    5. The Voting Faculty may adopt such rules for the transaction of its business as it may deem necessary. Unless otherwise provided, Robert's Rules of Order will be observed in the conduct of Voting Faculty meetings.
    6. Minutes of all meetings of the Voting faculty shall be recorded and maintained by the Secretary of the School. The Secretary shall be a member of the Voting Faculty, shall be appointed annually by the Dean, and may serve for up to three consecutive years.

Article V. Administrative Officers and Organization

  1. The Dean. The Dean shall be the chief administrative officer responsible for the accomplishment of educational objectives and the implementation of policies of the School. Review of the Dean's performance shall be conducted in accordance with procedures established by the Office of the Provost.
  2. Chairs of Departments and Directors of Free-Standing Programs.
    1. Designation. The chief administrative officer of a department shall be designated the Chair of the Department which designation shall be in addition to his or her academic rank. The chief administrative officer of a free-standing program shall be designated as the Director of the Program, which designation shall be in addition to his or her academic rank.
    2. Appointment and Term. Department Chairs or Directors of free-standing programs shall be appointed by the President upon the recommendation of the Provost. The School recommendation for initial appointment and subsequent reappointment shall be made to the Provost by the Dean following consultation with appropriate faculty including members of the Department concerned. The terms of office of chairs and directors shall be in compliance with policies determined by the President.
    3. Responsibilities. The chairs of departments and directors of free-standing programs shall, in consultation with their respective faculties, be responsible to the Dean, the Provost and the President for the supervision of the personnel and educational program of the departments for which they serve. They shall have such other powers, duties and responsibilities as may be assigned by the President, Provost, or Dean.
  3. Other Administrative Officers. Other administrative officers of the School, duly appointed under University procedures, shall have those powers, duties and responsibilities assigned to them by the Dean to assist him or her in the tasks of the Office. Faculty members appointed to such administrative duties will serve at the pleasure of the Dean.
  4. Faculty Administrative Organization.
    1. Designation. The Dean shall be responsible for the establishment of administrative structures and processes for the implementation of School policy, after consultation with the Voting Faculty or appropriate committee.
    2. Departments. Within its academic area, each Department shall design and implement programs of instruction, research and professional service. The Department, through its chair, shall report to the Dean and shall recommend action concerning appointments, reappointments, and promotions to the Dean. The Department shall be responsible for meeting the criteria for professional accreditation.

Article VI. Standing Committees

  1. Academic Affairs Committee
    1. Functions.
      1. Establish standards for undergraduate, graduate, and post graduate study in the School.
      2. Provide advice and counsel to the Dean on academic and curricular matters including the establishment of new programs, new course proposals, course changes, curricular changes, continuing education, academic policies and procedures, admissions, and clinical education policies.
      3. Recommend to the Dean policies and procedures for facilitating greater inter-departmental cooperation in curricular matters.
    2. Membership. The Committee shall be appointed by the Dean and shall be composed of the Associate Dean for Academic and Student Affairs, members of the Voting Faculty (the majority of whom shall be members of the Graduate Faculty), and at least two students (one from an undergraduate program and one from a graduate or professional program). At least one faculty member from each department and free-standing program shall be appointed to the Committee. The Committee shall be chaired by the Associate Dean for Academic and Student Affairs who shall serve as an ex-officio, voting member of the Committee.
    3. Term of Office. The term of office for Committee members shall be three years, staggered such that no more than one third of the members' terms expire in any given year, if feasible. Student members may serve up to three years.
    Preamble: to Appointment, Promotion and Tenure Committees for Unqualified and Qualified Titles

    All personnel actions in the School of Public Health and Health Professions (SPHHP) which lead to initial appointment, reappointment, promotion, or the granting of continuing appointment begin as recommendations at the level of the department (or comparable administrative level) and proceed to the School level. All such actions shall be conducted in strict compliance with the University at Buffalo's "Policies, Procedures, and Criteria for Faculty Personnel Actions," as approved by the President in June 1988. Review for reappointment and/or promotion from the rank of instructor to assistant professor is a function of the department or comparable academic unit but requires approval at the School level by the Dean. The SPHHP Promotion and Tenure Committee for unqualified titles, and the Appointment and Promotion Committee for qualified titles serve as advisory committees to the Dean.
  2. Promotion and Tenure for Unqualified Titles in the School of Public Health and Health Professions (SPHHP)
    1. Initiation of SPHHP promotion and tenure review. SPHHP review of faculty in unqualified titles for consideration of promotion in academic rank to associate professor or full professor and/or the granting of continuing appointment (tenure) is initiated upon request of a SPHHP department. The request shall include a department 'Chair's letter' and a candidate's dossier forwarded to the Dean of the School of Public Health and Health Professions or the Dean's designee.
      1. Candidate's dossier: Compilation of the candidate's dossier is the responsibility of the candidate's department and it must meet all current UB standards (link below) for review. (http://www.business.buffalo.edu/UbbContent/Hrs/facultyhandbook/III.htm)
      2. Departmental ('Chair's') letter: The Chair's letter should provide a balanced appraisal of the strengths and weaknesses of the candidate's qualifications for promotion and comply with all current UB standards (link above) for review. The Chair's letter must report the vote of all eligible voting department faculty who have the same or higher rank than the rank for which the candidate is being considered. Department votes should be by closed ballot and noted in the Chair's letter. The Chair's letter must comment on the rank of voting faculty and address the "weight and degree of department support".
      3. Departmental voting: The School of Public Health and Health Professions requires a minimum of three departmental votes for all cases referred to the School for review. The Chair's vote if at the appropriate rank counts as one of the minimum three votes. When there are less than three eligible voting faculty in a candidate's department, the department Chair consults with the Dean then appoints an ad hoc department committee that includes faculty from other departments or Schools who hold the appropriate rank and are tenured UB faculty members.
    2. Functions of SPHHP promotion and tenure committee – unqualified titles (PTU). The PTU committee shall serve as the School's review and recommending body in actions which lead to promotion in academic rank to associate professor or full professor and/or the granting of continuing appointment (tenure). The PTU committee's vote, and all discussion related to the deliberations of the PTU committee shall be considered privileged and confidential information. The PTU committee's report with the vote is advisory to the Dean and confidential.
    3. SPHHP PTU membership. The PTU Committee shall be comprised of at least six full-time faculty (professor or associate professor) holding tenure at the University at Buffalo. Members of the Committee must be at or above the academic rank for which the candidate is being considered. At most, three of the PTU committee members can be at the rank of Associate Professor for promotion and tenure cases to Associate Professor rank. Every department in the School of Public Health and Health Professions shall be represented by at least one member, but not more than two. A maximum of three department Chairs may serve on the committee. The Chair of the candidate's department cannot serve on the PTU committee. The Dean consults with department Chairs regarding department faculty eligible to serve on the PTU committee. Committee members are appointed by the SPHHP Dean. The Dean may appoint faculty to serve from other University at Buffalo academic units in the case of vacancies or if the need arises.
    4. PTU membership term of office. The term of committee appointees shall be up to three years. If feasible, the committee shall be constructed such that one-third of the committee shall turn over every year. In order to have fair representation across all departments with members of appropriate rank for a specific case, a committee member may be asked to serve successive one year appointments beyond the three year term.
    5. Voting. The PTU committee members will meet to discuss each case prior to voting. The case will be presented by the department representative from the candidate's department and/or the candidate's advocate if one was appointed. The department representative and/or advocate participate in PTU committee discussion but recuse themselves from the PTU committee vote and any further post-vote discussion of the candidate's case. The department representative and/or advocate however, must be available to answer questions after the vote and further committee deliberations if requested by the person chairing the PTU committee. The department representative from the candidate's department will cast their vote with their department. The voting of the committee shall be in the form of a closed ballot submitted to the committee Chair or Dean's designee. Each committee member, with the exception noted above must register a "yes" or "no" vote for promotion in academic rank and/or the granting of continuing appointment; "abstention" votes or absentees are not allowed. The committee Chair or Dean's designee shall announce the vote to the committee then report the vote directly to the Dean. The committee Chair or Dean's designee will prepare a written report of the discussion of the deliberation of committee members. All committee members must review and approve the report. Once approved, the PTU report will be forwarded to the Dean by the Committee Chair or the Dean's designee and it will be included in the confidential section of the candidate's dossier when it is forwarded to the UB Provost's office. The Dean's letter of transmittal to the Provost's office reports the department vote and School's PTU committee vote.
    6. Recommendation. The chair or the Dean's designee will report the results of the vote and compose a summary of the deliberation or comments which shall be reviewed and approved by the committee prior to submission to the Dean.
  3. Promotions Committee for Faculty with Qualified Titles
    1. Function. The SPHHP Promotion Committee shall serve as the School's review and recommending body in actions which lead to appointment at the rank of, or promotion in academic rank to, associate professor or full professor with qualified titles in the "Adjunct," "Clinical," "Research" and "Visiting" categories. Review for appointment and/or promotion at the rank of instructor and assistant professor is a function of the department or comparable academic unit but requires approval at the School level, with the requirement that criteria for such appointment be met. Request for such appointments need not be referred to the Committee. Review of requests for appointment and promotion to qualified titles (e.g. "Adjunct", "Research") of faculty who have tenured appointments in other Departments at the University at Buffalo, including those at Roswell Park Cancer Institute, is also a function of the department or comparable academic unit, but requires approval at the School level, with the requirement that criteria for such appointment be met. Request for such appointment need not be referred to the Committee. Criteria for appointment of faculty, according to rank, are specified in Appendix A (Criteria for Appointment and Promotion of Faculty With Qualified Titles).
    2. Composition. The SPHHP Promotion Committee (Qualified Titles) shall be comprised of not less than five (5) members of the faculty, appointed by the Dean. The Chair shall be appointed by the Dean or the Dean's designee and report directly to the Dean.
    3. Procedures. The administrative officer of the department or comparable academic unit shall conduct an annual review of each faculty member holding a qualified appointment beginning with the second year of employment/appointment. The criterion for recommending reappointment in these reviews shall in all cases be that the faculty member is making a reasonable contribution to the educational and/or research programs of the School. Requests for periodic reappointment should be made directly to the Dean. Consideration for promotion should also be given at the time of the annual reviews. Criteria for promotion of faculty, according to rank, are specified in Appendix A (Criteria for Appointment and Promotion of Faculty With Qualified Titles).

      Individuals being considered for appointment to a faculty position with a qualified title should be evaluated at the level of the department or comparable academic unit. Following review at the departmental or comparable academic level, the administrative officer's recommendation along with a summary of the committee's review at the unit level is forwarded to the dean for administrative action. Nominees shall be evaluated using the criteria in Appendix .A. Recommendations should be based on and consistent with the stated criteria for each level of appointment. In those reviews involving reappointment only or appointment or promotion up to and including the rank of assistant professor, the Dean shall consult with the appropriate chair or administrative officer before arriving at a final decision. In those cases in which the department chair or administrative officer recommends appointment or promotion to the qualified rank of associate professor or full professor, the Dean shall seek the advice of the SPHHP Promotion Committee for Faculty with Qualified Titles prior to taking action.

      The Committee Chair shall notify members of a meeting to be held for the purpose of discussing and voting on promotion for faculty members who are being reviewed. The information for each faculty member under review shall be submitted to the Dean's office and shall be made available for review by the Committee members at least ten (10) working days prior to any review meeting. Information to be considered by the Committee shall include the nominee's complete curriculum vitae; a letter from the Chair recommending the appointment and referencing the results of the vote taken regarding the appointment or promotion by the department faculty; and an additional letter of support by another faculty member, at a rank equal to or higher than that proposed, either from within the Department or from another Department at this or another university. The Committee may review and vote on nominees in electronic format. Any committee member who considers himself/herself to have a conflict of interest shall abstain. If there is a request for discussion by any committee member, discussion at a meeting of the committee shall be required, at which time ample opportunity shall be afforded to those present to participate in the discussion in an effort to ensure that all relevant information is considered. A quorum, defined as at least four-fifths of the Committee, must be present. Following the discussion, the vote shall be taken by individual, unsigned ballots, and the deliberations, vote, and all documents generated from the meeting shall be considered privileged information. A positive recommendation shall require a simple majority of those Committee members voting.

      Within ten (10) working days following the vote, the Chair shall prepare a draft of the Committee's recommendation on each faculty member reviewed. The recommendation shall include the vote of the Committee (without attribution) and a summary of the information on which the vote was based. The summary of the Committee's discussion should be included as a critical assessment of the faculty member's accomplishments in (1) teaching, (2) research and/or creative activity, and (3) professional service.

      The draft of each recommendation of the Committee shall be made available to the Committee members who shall have opportunity to review the summary and recommendations and to suggest revisions. Based upon the suggestions received, the Committee Chair shall make such modifications as he/she deems appropriate and submit the final recommendation to the Dean along with the information on the nominee considered by the Committee. In cases involving review for promotion to the rank of associate professor or above and/or the granting of continuing appointment, the Dean shall prepare his/her recommendation and forward it to the Vice President for Health Sciences.

      In the event a faculty member wishes to withdraw from the review process, that individual must send a written request for withdrawal to the Dean.
  4. Faculty Council
    1. Role. The SPHHP Faculty Council is the official body through which faculty participate in the governance of the School. The council shall advise the administrative officers of the School regarding matters affecting the research, instructional and service programs of the School including but not limited to, matters related to the quality of student and faculty life relevant to SPHHP. The SPHHP Faculty Council is also the interface between the School's faculty and the University at Buffalo's Faculty Senate. As such, the council determines the mechanism for appointing faculty to the UB Faculty Senate.
    2. Membership. Membership will consist of:
      1. The Dean or his representative who will serve as an ex officio member of the council without voting privileges.
      2. Two representatives from each department, independent of the size of the department. Representatives must be members of the SPHHP voting faculty.
      3. In the event that the SPHHP representatives to the Faculty Senate are not members of the Faculty Council, the Senate representatives shall be appointed as ex officio members of the council.
    3. Election and appointment.
      1. Election of Faculty Council Representatives: Each department will elect their own representatives by majority vote of their voting faculty.
      2. Election of Faculty Council Officers: The Faculty Council shall choose from its members a President, who shall be the presiding officer of the faculty council, a President-elect, a Secretary, and a representative to the SPHHP Executive and Planning Committee and alternate.
      3. Election of Faculty Senate Representatives: The SPHHP representatives to the Faculty Senate shall be selected in an election by the voting faculty of the school. Nominations will be requested from all voting faculty by the current Faculty Council; individuals can self-nominate. Faculty senators will be elected by the SPPHP as a whole. The top vote getters will serve two year terms as either senators or alternates depending on who they are replacing.
      4. Scheduling of Elections: Elections for both Faculty Council and Faculty Senate members shall take place no later than April 15 each year. New representatives will begin their service at the beginning of the following Fall semester. Election of Faculty Council Officers will take place at the first meeting of the Fall semester. This elections meeting will be presided over by the current President Elect.
    4. Faculty Council Representative Terms. Each representative of the department shall serve for a term of two (2) years. Terms for each department will be staggered so that each year half of the faculty council members will be released from faculty council duties. Members may be reappointed for no more than 3 consecutive terms.
    5. Faculty Council Officer Terms: The officers of the Faculty Council will serve 1 year terms with the option of reappointment with the exception of Faculty Senate Representatives. Faculty Senate Representatives will serve for 2 years with the option of serving for no more than 2 consecutive terms. It is understood that the President-Elect will serve as the President of the Faculty Council during the following term.
    6. Vacancies: Vacant positions prior to the end of an appointee's term shall be filled by a new department election.
    7. Meeting: The SPHHP faculty council shall meet monthly during the academic year preferably prior to SPHHP Executive Committee Meetings.

Article VII. Adoption and Amendment of the Bylaws

  1. Adoption of the Bylaws. A copy of the proposed Bylaws shall be provided to each member of the voting faculty at least fourteen (14) calendar days prior to a meeting of the voting faculty at which these Bylaws will be discussed. After this meeting necessary modifications shall be incorporated and the revised Bylaws shall then be provided to each voting member of the faculty as a motion to amend the existing Bylaws by total substitution. A two-thirds (2/3) majority of votes shall be required to adopt the proposed Bylaws.
  2. Amendments. Amendments to these Bylaws must be approved by a two-thirds (2/3) vote of eligible voters. Voting may take place during a legally constituted meeting of the Voting Faculty or by paper or electronic balloting. Regardless of the voting procedure, amendments must be made available to the members of the voting faculty at least four weeks prior to the meeting date or deadline for voting on changes. If approved, amendments to the bylaws shall become effective immediately, unless otherwise noted.